Job description Job Summary Screening phone calls, inquiries and requests, and handling them when appropriate. Meeting and greeting visitors at all levels of seniority; organizing and maintaining diaries and making appointments. Dealing with incoming email, faxes, and post, often corresponding on behalf of the manager. Carrying out background research and presenting findings. Producing documents, briefing papers, reports, and presentations. Organizing, attending meetings, and ensuring the manager is well prepared for meetings. Receive, direct and relay telephone messages, fax messages and direct the public to the appropriate staff member. Maintain the general filing system and file all correspondence. Assist in the planning and preparation of meetings, conferences and conference telephone calls Make preparations for the committee meetings. Maintain an adequate inventory of office supplies. Respond to public inquiries. Provide word-processing and secretarial support. Type confidential documents on a word processing system. Key Skills Good Communication, Good Command in English , Receptionist, Excel, Word